The marine carrier, or its agent, prepares and transmits the Conveyance Report (SO91) within specified timeframes to the CBSA through Electronic Data Interchange (EDI). The timeframe for the Conveyance Report (SO91) depends on the type of cargo.
For additional information on conveyance pre-arrival procedures, refer to Memorandum D12-1-1 – Pre-arrival Marine.
In this section you will find information regarding:
Conveyance Reference Number (CRN)
The Conveyance Reference Number (CRN) is a key element that is used to link all Cargo Reports to the vessel on which the cargo is to arrive. The CRN consists of the CBSA approved carrier code followed by the report number.
Therefore, the CRN must be provided on all Marine Cargo Report transmissions of each consortium partner. The master carrier must establish, assign and communicate the CRN to all consortium partners well in advance of the first load port in order that all carriers in the consortium partnership can transmit their Cargo Reports 24 hours before loading.
Various ACI Marine Circumstances
- Carriers making emergency or forced stops at Canadian port
Carriers that are carrying commercial goods are required to report anytime they are stopping at a Canadian port.
- Ballast vessels (empty vessels)
Carriers are not required to report empty vessels under ACI. Empty vessels should be reported on a paper A6 to the local CBSA office.
- Bunkering vessels (those stopping at a Canadian port for fuel)
Carriers are required to report vessels carrying commercial cargo in accordance with ACI regulations, including bunkering and seaway inspections.
- Ferries transporting commercial cargo
Ferries are required to transmit ACI when transporting commercial goods for which the ferry conveyance operator has a contract of carriage. Highway ACI reporting requirements and timeframes apply if a commercial highway conveyance is placed onboard a ferry and the highway carrier maintains the contract of carriage.
- Cruise Ships transporting commercial cargo
Cruise ships transporting commercial cargo must report a conveyance report as well as cargo reports in accordance with ACI regulations.
- A tug pulling one or more barges with cargo
A conveyance report would be transmitted electronically to report the tug. An electronic conveyance report would also be transmitted for each barge. Cargo reports would be transmitted for the cargo on each barge, referencing the corresponding conveyance report number. The voyage number for the tug, the barge(s), and the cargo must be the same. The number of crew is to be reported on the tug conveyance report. Report a zero in the number of crew field for the conveyance report for each barge.
Estimated Time of Arrival (ETA) Accuracy
If the date (calendar day) of arrival changes, the ETA must be transmitted, received, and acknowledged by CBSA prior to 11:59 p.m. of the day before the original ETA. Also, if the time of the ETA changes by more than 8 hours, the carrier must transmit a change to the ETA.
ETA on the Conveyance Report (SO91) is 20:00, April 30, 2004
ETA changes to 03:00, May 1, 2004
The marine carrier must transmit a change because the actual day of arrival changes. The electronic change is required no later than 11:59 p.m. on April 29, 2004.
In the following example, the marine carrier is not required to transmit a change to the ETA:
ETA on the Conveyance Report (SO91) is 16:00, April 30, 2004
ETA changes to 23:00, April 30, 2004
Pre-Arrival Notification (PAN)
Will the marine carriers, or their agent, continue to provide the CBSA with the pre-arrival notification (PAN) even when the Conveyance Report is transmitted 96 hours before the arrival of the vessel at the first Canadian port of call?
While many of the information requirements on the PAN mirror the electronic Conveyance Report, the implementation of ACI does not change the Pre-Arrival Notification process. The marine carrier, or their agent, will continue to provide the PAN to the local CBSA office 96 hours before the arrival of the vessel in the same manner as today. The complete inward report package, e.g. Form E311, CBSA Declaration Card, Form E1, Ships Stores Declaration, Form Y14, Crew's Effects Declaration, etc., may be presented to the CBSA on arrival.
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