Sample submission: comparative view
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Sample cover letter/cover email
For purposes of the sample submission this has been classified as non-confidential
Non-confidential
ABC Imports Ltd.
Attn: John Doe, Trade Manager
1234 Importer Lane
Import Place, ON K1A 0L8
Dear CBSA,
RE: Proceeding name: subject of correspondence
Please find enclosed the confidential and/or non-confidential response to the request for information (RFI) on behalf of ABC Imports Ltd.
Kindly provide confirmation of receipt of this submission.
Should you require any further information, please contact the undersigned.
Sincerely,
John Doe, Trade Manager
555-555-5555
Note Please include the following within your cover letter and/or cover email:
- Your cover letter or cover email must be clearly identified as confidential and/or non-confidential
- In the subject of your cover letter or cover email, it is requested that you clearly identify the proceeding to which you are providing your information and the appropriate designation of the information provided
| Exhibit name | Designation | Description |
|---|---|---|
| Exhibit A6 | Confidential | Chart of associated companies |
| Exhibit B | Confidential | Product descriptions |
| Exhibit C | Confidential | Purchase orders for the period of investigation |
| Exhibit D | Confidential | Sales invoices and confirmation |
| Exhibit E | Confidential | Company financial statements |
| For purposes of the sample submission this has been classified as non-confidential. | ||
Note: For supporting documents not amenable to redaction, or where redacting the confidential/protected information would not leave enough detail to provide an understanding of the information removed, you may provide a supporting documents index in place of a redacted version(s).
For more information and to obtain a template of the supporting documents index, please consult Submitting information to the CBSA in a SIMA proceeding.
Sample narrative response: confidential and non-confidential comparison
Confidential version
ABC Imports Ltd.
Proceeding title
Importer request for information (RFI) response
A1. Provide your company's complete legal name, mailing address, street address (if different from mailing address), telephone numbers, and email address.
Response
ABC Imports Ltd.
1234 Importer Lane
Import Place, ON K1A 0L8A2. Provide the name and position of the officer in your company responsible for your response to the RFI along with this person’s telephone number and email address.
Response
John Doe, Trade Manager
JDoe@ABCImportsLtd.com
555-555-5555A3. Describe the nature of your company's business. Explain whether you are a manufacturer, a trading/sales organization, a distributor, etc. and provide a brief history of your company.
Response
ABC Imports Ltd. is an importer of the subject goods.
A4. Identify the company responsible for shipping the subject goods to Canada.
Response
The company responsible for shipping the subject goods is our associated company [ABC Shipping Ltd.]
A5. Indicate if your company is a sole proprietorship, a partnership, a limited liability company, or another type of corporate organization and provide information on whether it is privately held, a public corporation, a government agency, etc.
Response
ABC Imports Ltd. is a privately owned corporation.
A6. Provide a chart showing all associated companies in order to provide an understanding of your company’s place in the larger corporate structure.
Response
Please see Exhibit A6.
A7. Provide a list of all associated companies (associates) with addresses, telephone numbers, email addresses and contact names. Clearly indicate the relationship between your company and each of its associates and the percentage of ownership held by your company and/or its associates. For each company, explain the nature of the business performed and, if applicable, the responsibilities or functions carried out by each associated company in respect of the goods exported to Canada.
Response
ABC Imports Ltd. list of associated companies is listed below:
Name Address Relationship [ABC Shipping Ltd.] [1 Ship Lane, Ottawa, ON K1A 0L8] [100% ownership] [ABC Exports Ltd.] [1 Export Lane, Ottawa, ON K1A 0L8] [100% ownership] [ABC Trade Ltd.] [1 Trade Lane, Ottawa, ON K1A 0L8] [100% ownership]
Non-confidential version
ABC Imports Ltd.
Proceeding title
Importer request for information (RFI) response
A1. Provide your company's complete legal name, mailing address, street address (if different from mailing address), telephone numbers, and email address.
Response
ABC Imports Ltd.
1234 Importer Lane
Import Place, ON K1A 0L8A2. Provide the name and position of the officer in your company responsible for your response to the RFI along with this person’s telephone number and email address.
Response
John Doe, Trade Manager
JDoe@ABCImportsLtd.com
555-555-5555A3. Describe the nature of your company's business. Explain whether you are a manufacturer, a trading/sales organization, a distributor, etc. and provide a brief history of your company.
Response
ABC Imports Ltd. is an importer of the subject goods.
A4. Identify the company responsible for shipping the subject goods to Canada.
Response
The company responsible for shipping the subject goods is our associated company [Redacted company name]
A5. Indicate if your company is a sole proprietorship, a partnership, a limited liability company, or another type of corporate organization and provide information on whether it is privately held, a public corporation, a government agency, etc.
Response
ABC Imports Ltd. is a privately owned corporation.
A6. Provide a chart showing all associated companies in order to provide an understanding of your company’s place in the larger corporate structure.
Response
Please see Exhibit A6.
A7. Provide a list of all associated companies (associates) with addresses, telephone numbers, email addresses and contact names. Clearly indicate the relationship between your company and each of its associates and the percentage of ownership held by your company and/or its associates. For each company, explain the nature of the business performed and, if applicable, the responsibilities or functions carried out by each associated company in respect of the goods exported to Canada.
Response
ABC Imports Ltd. list of associated companies is listed below:
Name Address Relationship [Redacted name one] [Redacted company one's address] [Redacted ownership] [Redacted name two] [Redacted company two's address] [Redacted ownership] [Redacted name three] [Redacted company three's address] [Redacted ownership]
Sample supporting document: confidential and non-confidential comparison
Confidential version
ABC Imports Ltd.
Non-confidential version
ABC Imports Ltd.
The confidential business information above has been removed in its entirety. We request that this information be treated as confidential, as it would be harmful to ABC Imports Ltd. and/or its members if it were disclosed or otherwise made available to the competitors of same. As such, the contents of this exhibit are not included in the non-confidential (public) version.
Note: Please review the Confidentiality and disclosure guidelines for Special Import Measures Act proceedings for further instructions on the proper formatting of a confidential and non-confidential response.
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