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Annual Report to Parliament on the Access to Information Act: 2021 to 2022

From: Canada Border Services Agency

Chapter 1: Access to Information Act report

Introduction

The Canada Border Services Agency (CBSA) is pleased to present to Parliament, in accordance with section 94 of the Access to Information Act and Section 20 of the Services Fees Act, its annual report on the management of these Acts. The report describes the activities that support compliance with the Access to Information Act for the fiscal year commencing , and ending . During this period, the CBSA continued to build on successful practices implemented in previous years.

The purpose of the Access to Information Act is to extend the present laws of Canada to provide a right of access to information in records under the control of a government institution in accordance with the principles that government information should be available to the public, that necessary exceptions to the right of access should be limited and specific and that decisions on the disclosure of government information should be reviewed independently of government.Footnote 1

As stated in subsections 94(1) and 94(2) of the Access to Information Act, “Every year the head of every government institution shall prepare a report on the administration of this Act within the institution during the period beginning on of the preceding year and ending on of the current year… Every report prepared under subsection (1) shall be laid before each House of Parliament on any of the first 15 days on which that House is sitting after September 1 of the year in which the report is prepared."Footnote 2

Organization

I.  About the Canada Border Services Agency

The CBSA has been, since 2003, an integral part of the Public Safety Canada (PS) portfolio, which was created to protect Canadians and maintain a peaceful and safe society. The Agency is responsible for providing integrated border services that support national security and public safety priorities and facilitate the free flow of persons and goods, including animals and plants, that meet all requirements under the program legislation.Footnote 3

The CBSA carries out its responsibilities with a workforce of approximately 14,000 employees, including over 6,500 uniformed CBSA officers who provide services at approximately 1,200 points across Canada and at 39 international locations.Footnote 4

II.  Information Sharing, Access to Information and Chief Privacy Office

The Information Sharing, Access to Information and Chief Privacy (ISATICP) Office is comprised of 6 units: an Administration section, 3 Case Management units, and 2 Policy units. The Administration section's function is to receive all incoming requests and consultations, to ensure quality control of all outgoing correspondence, and to support the Case Management units in their day-to-day business. The Case Management units assign branches and regions with retrieval requests, process requests for information under the Access to Information Act, and provide daily operational guidance and support to CBSA employees. The Access to Information and Privacy (ATIP) Policy and Governance Unit develops policies, tools, and procedures to support ATIP requirements within the CBSA and provides training to employees. The Information Sharing and Collaborative Arrangement Policy Unit maintains the policy framework for the CBSA's information-sharing and domestic written collaborative arrangements. On average, 71 full-time equivalents, and 0.5 part-time, casual and student employees were employed in the CBSA ISATICP Office during fiscal year 2021 to 2022.

The ATIP coordinator for the CBSA is the Executive Director of the ISATICP Office. The ISATICP Office is part of the Chief Data Office, which reports to the Vice-President (VP) of the Strategic Policy Branch. Consistent with best practices identified by the Treasury Board of Canada Secretariat (TBS),Footnote 5 the CBSA's ATIP coordinator is positioned within 3 levels of the President and has full delegated authority, reporting directly to the Chief Data Officer, who in turn reports to the VP of the Strategic Policy Branch.

Key to maintaining compliance with the statutory time requirements of the Access to Information Act is the CBSA ISATICP Office's ability to obtain records from branches and regions in a timely and reliable manner. Supported by a network of 16 ATIP liaison officers across the CBSA, the ISATICP Office is well-positioned to receive, coordinate, and process requests for information under the Access to Information Act.

The CBSA ISATICP Office works closely with other members of the PS portfolio, including the Canadian Security Intelligence Service, the Correctional Service of Canada, the Parole Board of Canada, and the Royal Canadian Mounted Police, to share best practices and develop streamlined processes for the retrieval of jointly held records within the 30-day legislated time frame required to respond to access to information requests.

Activities and accomplishments

I.  Performance

Fiscal year 2021 to 2022 saw record high volumes of access to information requests made to the CBSA. The volumes are largely attributable to individuals seeking copies of their immigration files. In fiscal year 2021 to 2022, 60% of all access to information requests received by the CBSA came from individuals seeking their immigration files. During the same period, 29% of all access to information requests received by the CBSA came from individuals seeking their THR. Immigration files and THR contain information used to support requirements for programs administered by Immigration, Refugees and Citizenship Canada (IRCC) and Employment and Social Development Canada (ESDC).

In September 2012, IRCC, in consultation with the CBSA, introduced a new consent-based application form which sees applicants for citizenship provide consent on their applications for IRCC to view their travel history directly. The CBSA has allocated 100 accounts to the IRCC to verify (view only) clients' THR to Canada. IRCC has since viewed approximately 1.76 million THR, of which 116,366 were in fiscal year 2021 to 2022 that might otherwise have been requested formally through the CBSA by way of formal Access to Information Act or Privacy Act requests.

The CBSA continued to see high volumes of access to information requests submitted through the Access to Information and Privacy Online Request tool. Through this tool, the Agency received 11,207 requests, which amounted to 97.8% of all access to information requests received by the CBSA.

The CBSA also continued to offer the electronic format for responses to access to information requests. Although electronic format made up 77% of all formal access to information requests, these requests accounted for 17.3% of all the pages the CBSA disclosed in their entirety or disclosed in part this fiscal year.

Finally, as per Section 96 of the Access to Information Act, the CBSA ISATICP Office has not provided services related to any power, duty or function conferred or imposed on the CBSA under this Act to another government institution that is under the responsibility of the Minister of Public Safety and Emergency Preparedness, and has not received such services from any other such government institution.

II.  Education and training

In fiscal year 2021 to 2022, the CBSA ISATICP Office continued to provide support and guidance to employees. To do so, the Office adapted to numerous changes and explored alternative measures to delivery. Not being able to offer in-person training sessions, the CBSA ISATICP office shared it's training materials with 26 employees and also provided 14 virtual training sessions to 200 employees. The training sessions are designed to ensure that the participants fully understood their responsibilities under the Access to Information Act and the Privacy Act, with a focus on requests made pursuant to the Acts and the duty to assist principles.

It should be noted that the CBSA added the Canada School of Public Service's (CSPS) Access to Information and Privacy Fundamentals (I015) course to the list of mandatory training. This training must be successfully completed by all persons employed by the CBSA who occupy an indeterminate or term position on a full-time, part-time or seasonal basis, as well as students and casual employees. It also must be completed within six months of joining the CBSA.

Moreover, the CBSA ISATICP Office delivered six training sessions on section 107 of the Customs Act, as well as basic information-sharing, disclosure of intelligence-related information, and business line-specific training sessions to 25 employees. In addition, before attending the training, employees are advised to complete the interactive online training course, regarding information sharing that was developed by the CBSA ISATICP Office.

Further, the CBSA ISATICP Office continues to raise employees' awareness of their obligations under the Access to Information Act by leveraging the Agency's daily newsletter as a way to provide employees with important information. The communiqués include key dates, such as Right to Know Week, and other activities at the CBSA to promote ATIP tools, resources, and awareness.

Finally, the CBSA ISATICP Office continues to actively participate in the TBS-led ATIP coordinators and ATIP practitioners meetings. These meetings provide opportunities for employees of the Office to liaise with employees from other institutions to discuss various issues and challenges that have been identified by the ATIP community.

III.  New and revised Access to Information Act policies and procedures

During fiscal year 2021 to 2022, the CBSA ISATICP Office continued to revise existing policies, to develop new ones, and to introduce new procedures.

The Office has continued to take a number of measures to enhance and promote ATIP tools that are readily accessible to CBSA employees by utilizing Apollo (GCDocs). To this end, it ensures that the CBSA ISATICP Office intranet site is up to date and available to all CBSA employees. This allows the Office to quickly share information and best practices and to facilitate collaboration across the Agency.

As required by the Directive on the Administration of the Access to Information Act and as part of the open government initiative, the CBSA posts summaries each month of completed access to information requests on the Government of Canada's mandated website. These requests do not include personal information or any other information that would be exempted or excluded under the Act or that could reveal a requester's identity. As most requests received by the CBSA are client-specific, the CBSA only posted 265 requests on the website, representing 2.6% of the requests completed by the Agency. The CBSA also received 381 informal enquiries for requests posted on the website in fiscal year 2021 to 2022, as compared to 783 in the previous year, an increase of 51%.

Since June 21, 2019, the CBSA has been respecting the new legal requirements to publish proactively a broad range of information. The CBSA has been publishing proactively titles of briefing notes received by ministers and deputy heads, briefing packages prepared for new or incoming ministers and deputy heads, briefing packages prepared for Parliamentary Committee appearances by ministers and deputy heads, reports tabled in Parliament, and Question Period notes. In keeping with pre-existing policy, and now part of the new legal requirements, the CBSA continued to publish travel and hospitality expenses incurred by selected government officials, contracts over $10,000, and information concerning the reclassification of occupied positions within the Agency.

The CBSA continued to see high volumes in ATIP related audio/video redacting requests. In response to this continual growth, the CBSA ISATICP Office, in partnership with the Chief Transformation Officer Branch and the Information, Science and Technology Branch, and as part of an Innovation Solution Canada challenge initiative, is currently involved in a project allowing private companies to introduce applied concept for the redaction of video recording. This solution will allow video and audio recordings to be automatically processed. This year, Phase 2 of the initiative was undertaken and completed. Once available, this software will be promoted as the solution for processing video and audio recordings for the entirety of the Government of Canada.

The CBSA ISATICP Office continued sending documents safely via email to clients when consent was provided. The Office will soon adopt the Online Request Services/Online Management Tool developed by TBS, which will allow it to interact with the requesters directly, and also securely disclose documents to clients.

During fiscal year 2021-2022, the CBSA ISATICP Office introduced a new automated tool to register new incoming access to information and privacy requests without the requirement for human intervention. In the past, employees had to manually enter the information received from clients in our database. This automated tool access the same information, and perform the same tasks, that employees used to do to register the new requests received via the Online portal.

The CBSA ISATICP Office continued to provide the service of informally reviewing CBSA records for internal programs as if they had been requested under the Access to Information Act. The Office received 27 internal requests of this nature in fiscal year 2021–2022.

The CBSA closely monitors the time it takes to process access to information requests. Monthly reports, which show trends and performance, are submitted to the Assistant Directors of the Case Management units, and to the Executive Director of the ISATICP Office. Monthly reports consisting of statistics on the performance of the offices of primary interest are also distributed to all ATIP liaison officers. Finally, weekly reports listing recently received Consultations from other Government Departments, recently received ATIP requests, upcoming releases, and recently closed ATIP requests are reviewed and discussed during meetings of the Agency’s Executive Committee . These reports are produced and provided to help increase access to branch ATIP requests, as well as to help branches identify and manage any concerns in advance of ATIP requests being released.

IV.  Reading room

The CBSA, in accordance with the Access to Information Act, maintains a reading room for applicants who wish to review material in person at the CBSA. Applicants may access the reading room by contacting the CBSA's ISATICP Office by telephone at 343-291-7021 or by sending an email to atip-aiprp@cbsa-asfc.gc.ca. The reading room is located at:

Place Vanier Complex
14 flr Tower A
333 N River Rd
Ottawa ON  K1A 0L8

V.  Audits of, and investigations into the access to information practices of the Canada Border Services Agency

In 2021 to 2022, there were no key issues raised as a result of access to information investigations, and no audits were conducted that related to the access to information practices of the CBSA.

Delegation order

Refer to Annex A for a signed copy of the delegation order.

Chapter 2: Statistical report

Statistical report on the Access to Information Act

Refer to Annex B for the CBSA’s statistical report on the Access to Information Act.

Interpretation of the statistical report

I.  Requests processed under the Access to Information Act

The CBSA received 11,457 Access to Information Act requests in fiscal year 2021 to 2022, which was an 51% increase over the previous year. Moreover, the CBSA responded to 10,015 Access to Information Act requests, representing 74.8% of the total number of requests received and outstanding from the previous reporting period. Finally, the CBSA processed over 773,748 pages under the Access to Information Act.

For the past five years, the CBSA has consistently been among the top government departments in terms of workload. While receiving a substantial number of requests each year, the CBSA has been able to maintain its performance.

Access to Information requests received/completed
Image description
Access to information requests received/completed
Fiscal year Requests received Completed requests
2017 to 2018 7,466 7,219
2018 to 2019 7,673 8,037
2019 to 2020 8,223 7,953
2020 to 2021 7,568 7,261
2021 to 2022 11,457 10,015

II.  Completion time

In fiscal year 2021 to 2022, a total of 10,015 requests were completed. The graph below presents the response times for the requests that the CBSA completed this fiscal year.

Access to Information requests received/completed
Image description
Response times for the requests that the CBSA completed this fiscal year (days)
Completion time (days) Number of requests
121 or more 655
61 to 120 1,709
31 to 60 2,388
30 or less 5,263

Of the 10,015 completed requests, the CBSA was successful in responding to 90.7% within the legislated timelines, an increase from the 89.8% achieved last fiscal year.

Furthermore, the pie chart below provides an overview of the disposition of these completed requests.

Disposition of completed requests
Image description
Disposition of completed requests
Fully disclosed 34.87%
Partially disclosed 55.52%
No records exist 3.33%
Request abandoned 5.95%
Other 0.34%

Of the completed requests, 3,492 records were fully disclosed and 5,560 were partially disclosed. See Annex B for all the details on the disposition of the completed requests.

Of the 3,381 requests carried over to fiscal year 2022–2023, 1,757 were on time and 1,624 were late. The graph below provides an overview of the requests carried over that were within or beyond legislated timelines.

Access to Information requests received/completed
Image description
Outstanding Requests carried over
Fiscal year Requests within legislated timeline Requests beyond legislated timeline
2015 to 2016
or earlier
0 0
2016 to 2017 0 0
2017 to 2018 0 13
2018 to 2019 0 66
2019 to 2020 0 187
2020 to 2021 162 365
2021 to 2022 1,595 993

See Annex C for all the details related to the number of outstanding requests carried over to next fiscal year.

III.  Extensions

In total, 3,039 extensions were applied for in fiscal year 2021–2022. This represents an increase of 85.8% in extensions in comparison to the previous fiscal year. Extensions were applied 99.2% of the time because of workload and meeting the original 30-day time limit would have resulted in unreasonable interference with the CBSA operations. The remaining 0.8% of the time was for consulting with third parties or other government institutions, or to provide notice to third parties.

IV.  Consultations received from other institutions and organizations

In 2021–2022, the CBSA completed 362 consultation requests from other government institutions and organizations. This represents an increase of 59.5% in comparison to the previous fiscal year. Furthermore, to respond to these requests, 11,644,999 pages were reviewed, a significant increase from the previous fiscal year.

V.  Completion time of consultations on Cabinet confidences

Although Cabinet confidences are excluded from the application of the Access to Information Act (section 69), the policies of the TBS require agencies and departments to consult their legal services to determine if requested information should be excluded. If there is any doubt or if the records contain discussion papers, legal counsel must consult the Office of the Counsel to the Clerk of the Privy Council Office (PCO).

In 2021 to 2022, the CBSA did not consult CBSA Legal services regarding Cabinet confidence exclusions, due to the fact that requesters are excluding Cabinet confidences from their requests.

VI.  Complaints and investigations

Subsection 30(1) of the Access to Information Act describes how the Office of the Information Commissioner of Canada (OIC) receives and investigates complaints from individuals regarding the information held by a government institution. Examples of complaints the OIC may choose to investigate include refusal to disclose records, missing information, or failure to provide information in the official language requested by the individual.

For 2021–2022, 750 Access to Information Act complaints were filed against the CBSA, which represents a significant increase compared to fiscal year 2020–2021. For context, the number of complaints filed relate to 7.5% of the 10,015 access to information requests completed during this period. The complaints received during the fiscal year were related to the following issues: time delay (547); application of exemptions or exclusions (45); time extension (135); missing / incomplete records (22); and miscellaneous (1).

Of the 256 complaints that were closed in fiscal year 2021–2022, 6 were deemed well-founded, and none were deemed not well-founded. Additionally, 238 complaints were resolved; 9 were discontinued; and three were settled. Where complaints are substantiated, the matter is reviewed by the delegated Assistant Directors and processes are adjusted if required.

At the end of fiscal year 2021–2022, the CBSA had 567 active complaints that were outstanding from previous reporting periods. The graph below provides an overview of the active complaints that are outstanding.

Outstanding Active Complaints
Image description
Outstanding Active Complaints
Fiscal Year Active complaints
2015 to 2016
or earlier
2
2016 to 2017 4
2017 to 2018 8
2018 to 2019 13
2019 to 2020 38
2020 to 2021 59
2021 to 2022 443

See Annex C for all the details related to the active complaints that are outstanding.

VII.  Fees

The Service Fees Act requires a responsible authority to report annually to Parliament on the fees collected by the institution. With respect to fees collected under the Access to Information Act, the information below is reported in accordance with the requirements of section 20 of the Service Fees Act.

VIII.  COVID-19: Impact on the CBSA Information Sharing, Access to Information and Chief Privacy Office

Since the beginning of the pandemic, the CBSA has played a critical role in managing the border in a safe and efficient manner, contributing to Canadians' health and security. During fiscal year 2021 to 2022, many CBSA employees were reassigned, and called upon to work around the clock to provide critical and essential services to Canadians and travelers. Despite the implementation of these new measures, the CBSA was able to maintain the ability to process requests received under the Access to Information Act in a timely manner, responding to requests within their statutory timelines in more than 9 out of 10 cases.

This success is also due to the implementation of interim measures for processing Access to Information Act requests. Since paper records were not accessible, the CBSA Information Sharing, Access to Information and Chief Privacy Office (ISATICP) Office contacted each requester, for new and outstanding requests, to offer that they limit their request to non-secret and electronic records, thereby making them retrievable remotely. This new measure was very well received by requesters, and has allowed the CBSA ISATICP Office to process 100% of the electronic, non-secret documents.

During this period, the CBSA ISATICP Office collaborated closely with TBS and coordinators in the access to information and privacy community. The CBSA ISATICP Office has completed, every 2 weeks, the TBS request capacity questionnaire on the status of ATIP offices during COVID-19, which is being published on the Open Government website.

During the COVID-19 pandemic, the CBSA implemented the Temporary Exceptional Procedures for Cabinet Confidences to allow access to some of the Cabinet Confidence Documents, classified up to “Secret”, on the corporate network. This exception applies only to the following Cabinet documents defined in the PCO Policy on the Security of Cabinet Confidences (Memoranda to Cabinet, decks, Treasury Board submissions, drafts and briefing materials, as well as policy development and analysis that could lead to Ministerial and/or cabinet consideration).

Finally, in accordance with the Access to Information Act, the Agency continued to meet the legal requirements to publish proactively a broad range of information, such as the briefing note titles report and the report of summaries of closed non-personal access requests.

IX.  Conclusion

The achievements portrayed in this report reflect the CBSA's commitment to ensuring that every reasonable effort is made to meet its obligations under the Access to Information Act. The CBSA strives to provide Canadians with the information to which they have a right in a timely and helpful manner by balancing the right of access with the need to protect the integrity of the border services that support national security and public safety priorities.

Annex A: Delegation order

Signed Ministerial order

Ministerial Order
Access to Information Act and Privacy Act

Pursuant to section 73 of the Access to Information ActFootnote 1 and section 73 of the Privacy ActFootnote 2, I hereby designate the persons holding the positions set out in the schedule hereto, or a person authorized to exercise the powers or perform the duties and functions of that position, to exercise or perform the powers, duties and functions of the Minister of Public Safety and Emergency Preparedness as the head of the Canada Border Services Agency under the provisions of the Act and related regulations set out in the schedule opposite each position.

This Order replaces previous designation orders and comes into force on the date on which it is signed.

Dated at Ottawa, Province of Ontario, this .

The Honourable Bill Blair, P.C., C.O.M., M.P.
Minister of Public Safety and Emergency Preparedness

Schedule
Ministerial Order under the Access to Information Act and the Privacy Act
Positions

Access to Information Act and Regulations

Privacy Act and Regulations

President Full authority Full authority
Executive Vice-President Full authority Full authority
Vice-President
Strategic Policy Branch
Full authority Full authority
Director General
Chief Data Office
Full authority Full authority
Executive Director
Information Sharing, Access to Information and Chief (ISATICP) Privacy Office
Full authority Full authority
Assistant Director
Information Sharing, ISATICP
Full authority Full authority 
(except 8(2)(m))
Team Leader
Information Sharing, ISATICP
Full authority Full authority 
(except 8(2)(m))

Annex B: Statistical Report

Statistical Report on the Access to Information Act

Name of institution: Canada Border Services Agency

Reporting period: , to

Section 1: Requests under the Access to Information Act

1.1 Number of requests
Received during reporting period 11,457
Outstanding from previous reporting period
  • Outstanding from previous reporting period – 307
  • Outstanding for more than one reporting period – 1,632
1,939
Total 13,396
Closed during reporting period 10,015
Carried over to the next reporting period
  • Carried over within legislated timelines – 1,757
  • Carried over beyond legislated timelines – 1,624
3,381
1.2 Sources of requests
Source Number of requests
Media 79
Academia 243
Business (private sector) 4,274
Organization 237
Public 4,474
Decline to identify 2,150
Total 11,457
1.3 Channels of requests
Source Number of requests
Online 11,207
E-mail 60
Mail 160
In person 0
Phone 0
Fax 30
Total 11,457

Section 2: Informal Requests

  Number of requests
Received during reporting period 381
Outstanding from previous reporting period
  • Outstanding from previous reporting period – 0
  • Outstanding for more than one reporting period – 0
0
Total 381
Closed during reporting period 381
Carried over to next reporting period 0
2.2 Channels of informal requests
Source Number of requests
Online 381
E-mail 0
Mail 0
In person 0
Phone 0
Fax 0
Total 381
2.3 Completion time of informal requests
Completion Time
1 to 15
days
16 to 30
days
31 to 60
days
61 to 120
days
121 to 180
days
181 to 365
days
More than 365
days
Total
381 0 0 0 0 0 0 381
2.4 Pages released informally
Less Than 100
Pages Released
100-500
Pages Released
501-1000
Pages Released
1001-5000
Pages Released
More Than 5000
Pages Released
Number
of
Requests
Pages
Released
Number
of
Requests
Pages
Released
Number
of
Requests
Pages
Released
Number
of
Requests
Pages
Released
Number
of
Requests
Pages
Released
0 0 0 0 0 0 0 0 0 0
2.5 Pages re-released informally
Less Than 100
Pages Released
100-500
Pages Released
501-1000
Pages Released
1001-5000
Pages Released
More Than 5000
Pages Released
Number
of
Requests
Pages
Released
Number
of
Requests
Pages
Released
Number
of
Requests
Pages
Released
Number
of
Requests
Pages
Released
Number
of
Requests
Pages
Released
197 4,587 90 15,140 35 19,498 58 71,359 1 11,631

Section 3: Applications to the Information Commissioner on Declining to Act on Requests

  Number of requests
Outstanding from previous reporting period 0
Sent during reporting period
0
Total 0
Approved by the Information Commissioner during reporting period 0
Declined by the Information Commissioner during reporting period 0
Carried over to next reporting period 0

Section 4: Requests Closed During the Reporting Period

4.1 Disposition and completion time
Disposition of Requests Completion Time
1 to 15
days
16 to 30
days
31 to 60
days
61 to 120
days
121 to 180
days
181 to 365
days
More than 365
days
Total
All disclosed 488 2,204 575 171 35 17 2 3,492
Disclosed in part 227 1,700 1,670 1,424 314 142 83 5,560
All exempted 2 1 7 4 3 3 1 21
All excluded 2 2 1 1 1 0 0 7
No records exist 34 125 74 69 15 6 10 333
Request transferred 0 0 0 0 0 0 0 0
Request abandoned 375 100 59 39 13 7 3 596
Neither confirmed nor denied 1 2 2 1 0 0 0 6
Decline to act with
the approval of the
Information Commissioner
0 0 0 0 0 0 0 0
Total 1,129 4,134 2,388 1,709 381 175 99 10,015
4.2 Exemptions
Section Number of Requests Section Number of Requests Section Number of Requests Section Number of Requests
13(1)(a) 4,001 16(2) 62 18(a) 1 20.1 0
13(1)(b) 10 16(2)(a) 0 18(b) 0 20.2 0
13(1)(c) 10 16(2)(b) 6 18(c) 0 20.4 0
13(1)(d) 23 16(2)(c) 1,334 18(d) 0 21(1)(a) 45
13(1)(e) 0 16(3) 0 18.1(1)(a) 0 21(1)(b) 41
14 0 16.1(1)(a) 0 18.1(1)(b) 0 21(1)(c) 6
14(a) 5 16.1(1)(b) 0 18.1(1)(c) 0 21(1)(d) 6
14(b) 0 16.1(1)(c) 0 18.1(1)(d) 0 22 5
15(1) 0 16.1(1)(d) 0 19(1) 2,661 22.1(1) 0
15(1) - I.A.* 29 16.2(1) 0 20(1)(a) 0 23 38
15(1) - Def.* 9 16.3 0 20(1)(b) 13 23.1 0
15(1) - S.A.* 1,457 16.31 0 20(1)(b.1) 2 24(1) 23
16(1)(a)(i) 5 16.4(1)(a) 0 20(1)(c) 6 26 24
16(1)(a)(ii) 2 16.4(1)(b) 0 20(1)(d) 6    
16(1)(a)(iii) 1 16.5 0        
16(1)(b) 50 16.6 0        
16(1)(c) 4,690 17 503        
16(1)(d) 3            

* I.A.: International Affairs Def.: Defence of Canada S.A.: Subversive Activities

4.3 Exclusions
Section Number of Requests Section Number of Requests Section Number of Requests
68(a) 5 69(1) 2 69(1)(g) re (a) 0
68(b) 0 69(1)(a) 0 69(1)(g) re (b) 0
68(c) 0 69(1)(b) 0 69(1)(g) re (c) 0
68.1 0 69(1)(c) 0 69(1)(g) re (d) 0
68.2(a) 0 69(1)(d) 0 69(1)(g) re (e) 0
68.2(b) 0 69(1)(e) 0 69(1)(g) re (f) 0
    69(1)(f) 0 69.1(1) 0
4.4 Format of information released

Paper

Electronic

Other

E-record Data set Video Audio
138 0 8,914 10 3 0

4.5 Complexity

4.5.1 Relevant pages processed and disclosed for paper and e-record formats

Number of Pages Processed

Number of Pages Disclosed

Number of Requests

773,748 617,294 9,682
4.5.2 Relevant pages processed per request disposition for paper and e-record formats by size of requests
Disposition

Less Than 100
Pages Processed

101-500
Pages Processed

501 to 1,000
pages processed

1001-5000
Pages Processed

More Than 5000
Pages Processed

Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 3,434 33,758 50 9,341 2 1,800 5 9,481 1 10,561
Disclosed in part 3,574 99,088 1,773 390,087 159 109,159 51 78,821 3 24,985
All exempted 17 413 4 828 0 0 0 0 0 0
All excluded 7 17 0 0 0 0 0 0 0 0
Request abandoned 582 769 12 3,404 2 1,236 0 0 0 0
Neither confirmed nor denied 6 0 0 0 0 0 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0 0 0 0 0 0 0
Total 7,620 134,045 1,839 403,660 163 112,195 56 88,302 4 35,546
4.5.3 Relevant minutes processed and disclosed for audio formats

Number of minutes Processed

Number of Minutes Disclosed

Number of Requests

789 682 3
4.5.4 Relevant minutes processed per requests disposition for audio formats by size of requests
Disposition

Less Than 60
Minutes Processed

60-120
Minutes Processed

More than 120
Minutes Processed

Number of Requests Minutes Processed Number of Requests Minutes Processed Number of Requests Minutes Processed
All disclosed 1 15 0 0 1 667
Disclosed in part 0 0 0 0 0 0
All exempted 0 0 1 107 0 0
All excluded 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0 0 0
Total 1 15 1 107 1 667
4.5.5 Relevant minutes processed and disclosed for video formats

Number of minutes Processed

Number of Minutes Disclosed

Number of Requests

3,419 1,620 10
4.5.6 Relevant minutes processed per requests disposition for video formats by size of requests
Disposition

Less Than
60 Minutes Processed

60-120
Minutes Processed

More than
120 Minutes Processed

Number of Requests Minutes Processed Number of Requests Minutes Processed Number of Requests Minutes Processed
All disclosed 1 2 1 73 1 132
Disclosed in part 1 10 0 0 4 2,613
All exempted 1 12 0 0 1 577
All excluded 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0 0 0
Total 3 24 1 73 6 3,322
4.5.7 Other complexities

Disposition

Consultation Required

Legal Advice Sought

Other

Total

All disclosed 7 0 0 7
Disclosed in part 82 0 0 82
All exempted 2 0 0 2
All excluded 0 1 0 1
Request abandoned 0 0 0 0
Neither confirmed nor denied 0 0 0 0
Declined to act with the approval of the Information Commissioner 0 0 0 0
Total 91 1 0 92

4.6 Closed requests

4.6.1 Requests closed within legislated timelines

Number of requests closed within legislated timelines

Percentage of requests closed within legislated timelines (%)

9,085 90.71392911

4.7 Deemed refusals

4.7.1 Reasons for not meeting legislated timelines

Number of Requests Closed Past the Legislated Timelines

Principal Reason

Interference with Operations / Workload External Consultation Internal Consultation Other
930 382 7 6 535
4.7.2 Requests closed beyond legislated timelines (including any extension taken)

Number of Days Past Legislated Timelines

Number of Requests Past Legislated Timeline Where No Extension Was Taken

Number of Requests Past Legislated Timeline Where an Extension Was Taken

Total

1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 219 3 222
61 to 120 days 96 196 292
121 to 180 days 25 118 143
181 to 365 days 30 144 174
More than 365 days 14 85 99
Total 384 546 930
4.8 Requests for translation

Translation Requests

Accepted

Refused

Total

English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Section 5: Extensions

5.1 Reasons for extensions and disposition of requests

Disposition of Requests Where an Extension Was Taken

9(1)(a)
Interference With Operations / Workload

9(1)(b) Consultation

9(1)(c) Third-Party Notice

Section 69 Other
All disclosed 295 0 3 0
Disclosed in part 2,500 0 20 1
All exempted 15 0 0 0
All excluded 2 0 0 0
Request abandoned 101 0 0 0
No records exist 102 0 0 0
Decline to act with the approval of the Information Commissioner 0 0 0 0
Total 3,015 0 23 1
5.2 Length of extensions

Length of Extensions

9(1)(a)
Interference With Operations / Workload

9(1)(b) Consultation

9(1)(c) Third-Party Notice

Section 69 Other
30 days or less 765 0 3 1
31 to 60 days 1,129 0 7 0
61 to 120 days 1,101 0 12 0
121 to 180 days 20 0 1 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 3,015 0 23 1

Section 6: Fees

Fee type

Fee collected

Fee waived

Fee refunded

Number of requests Amount Number of requests Amount Number of requests Amount
Application 11,121 $55,605.00 336 $1,680.00 0 $0.00
Other fees 0 $0.00 0 $0.00 0 $0.00
Total 11,121 $55,605.00 336 $1,680.00 0 $0.00

Section 7: Consultations Received From Other Institutions and Organizations

7.1 Consultations received from other Government of Canada institutions and organizations
Consultations Other Government of Canada institutions Number of pages to review Other organizations Number of pages to review
Received during reporting period 297 11,609,537 10 85
Outstanding from the previous reporting period 65 35,462 2 41
Total 362 11,644,999 12 126
Closed during the reporting period 266 11,612,815 10 125
Carried over to next reporting period 96 32,184 2 1
Carried over beyond negotiated timelines 0 0 0 0
7.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of days required to complete consultation requests
1 to 15
days
16 to 30
days
31 to 60
days
61 to 120
days
121 to 180
days
181 to 365
days
More than 365
days
Total
Disclose entirely 26 28 29 21 10 10 2 126
Disclose in part 15 31 28 24 8 8 4 118
Exempt entirely 0 3 3 1 1 0 0 8
Exclude entirely 0 0 0 0 1 0 0 1
Consult other institution 0 0 0 0 0 0 0 0
Other 5 0 0 1 0 2 5 13
Total 46 62 60 47 20 20 11 266
7.3 Recommendations and completion time for consultations received from other organizations outside the Government of Canada
Recommendation Number of days required to complete consultation requests
1 to 15
days
16 to 30
days
31 to 60
days
61 to 120
days
121 to 180
days
181 to 365
days
More than 365
days
Total
Disclose entirely 2 1 1 1 0 0 0 5
Disclose in part 0 2 1 0 1 1 0 5
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 2 3 2 1 1 1 0 10

Section 8: Completion Time of Consultations on Cabinet Confidences

8.1 Requests with Legal Services
Number of days

Fewer than 100 pages processed

101 to 500 pages processed

501 to 1,000 pages processed

1001 to 5,000 pages processed

More than 5,000 pages processed

Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0
8.2 Requests with Privy Council Office
Number of days

Fewer than 100 pages processed

101 to 500 pages processed

501 to 1,000 pages processed

1,001 to 5,000 pages processed

More than 5,000 pages processed

Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Section 9: Investigations and Reports of findings

9.1 Investigations

9.1 Investigations
Section 32
Notice of intention to investigate
Subsection 30(5)
Ceased to investigate
Section 35
Formal representations
750 0 7
9.2 Investigations and Reports of findings

Section 37(1) Initial Reports

Section 37(2) Final Reports

Received Containing recommendations issued by the Information Commissioner Containing orders issues by the Information Commissioner Received Containing recommendations issued by the Information Commissioner Containing orders issues by the Information Commissioner
1 1 0 256 0 0

Section 10: Court Action

10.1 Court actions on complaints

Section 41

Complainant (1) Institution (2) Third Party (3) Privacy Commissioner (4) Total
3 0 0 0 3
10.2 Court actions on third party notifications under paragraph 28(1)(b)

Section 44 – under paragraph 28(1)(b)

0

Section 11: Resources Related to the Access to Information Act

11.1 Allocated Costs
Expenditures Amount
Salaries $2,120,964
Overtime $60,741
Goods and services:
$298,720

Professional services contracts

$0

Other

$298,720
Total $2,480,425
11.2 Human Resources
Resources Person years dedicated to Access to Information activities
Full-time employees 23.880
Part-time and casual employees 0.130
Regional staff 0.00
Consultants and agency personnel 0.00
Students 0.00
Total 24.010

Annex C: Supplemental statistical report on the Access to Information Act

Section 1: Capacity to receive requests

1.1 The following are the number of weeks the CBSA was able to receive ATIP requests through the different channels.
  Number of weeks
Able to receive requests by mail 52
Able to receive requests by email 52
Able to receive requests through the digital request service 52

Section 2: Capacity to process records

2.1 The following are the number of weeks the CBSA was able to process paper records in different classification levels.
  No capacity Partial capacity Full capacity Total
Unclassified paper records 14 17 21 52
Protected B paper records 14 17 21 52
Secret and Top Secret paper records 22 13 17 52
2.2 Number of weeks the CBSA was able to process electronic records in different classification levels
  No capacity Partial capacity Full capacity Total
Unclassified electronic records 0 0 52 52
Protected B electronic records 0 0 52 52
Secret and Top Secret electronic records 23 13 16 52

Section 3: Open Requests and Complaints

3.1 The following are the number of open requests that are outstanding from the previous reporting periods.
Fiscal Year Open
Requests were received
Open Requests that are within Legislated Timelines as of
Open Requests that are Beyond Legislated Timelines as of
Total
Received in 2021-2022 1,595 993 2,588
Received in 2020-2021 162 365 527
Received in 2019-2020 0 187 187
Received in 2018-2019 0 66 66
Received in 2017-2018 0 13 13
Received in 2016-2017 0 0 0
Received in 2015-2016 or earlier 0 0 0
Total 1,757 1,624 3,381
3.2 The following are the number of open complaints with the Information Commissioner that are outstanding from the previous reporting periods.
Fiscal Year Open Complaints were received Number of Open Complaints
Received in 2021-2022 443
Received in 2020-2021 59
Received in 2019-2020 38
Received in 2018-2019 13
Received in 2017-2018 8
Received in 2016-2017 4
Received in 2015-2016 or earlier 2
Total 567

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