BSF844 – Exporter contingency form

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Protected B when completed

The information you provide in this document is collected under the authority of the Customs Act and the Reporting of Exported Goods Regulations for the purpose of determining the need to examine the goods you are exporting during a system outage. The information may be disclosed to a customs service provider for the purpose of requesting that your goods be presented to the Canada Border Services Agency (CBSA).

Failure to complete and present this form may result in punitive action including seizure of your goods. Once the system outage is resolved, the export must be reported electronically to the CBSA within 24 hours. Individuals have the right to access and to make corrections of their personal information under the Privacy Act. The information collected is described within Info Source under the CBSA PPU 1103 - Export Program - Personal Information Bank which is detailed within the CBSA Info Source Chapter. Should you have concerns about the CBSA's handling of your personal information you have a right to file a complaint with the Privacy Commissioner of Canada.

See completion instructions - Please print

Form Type

• Original
• Amended
• Void
• Copy of

Submission Reason

• System Outage
• TCCU - Ticket Number

1. Business Number RM

2. Exporter Reference Number(s)

3. Are parties related

• Yes
• No

4. Exporter information (includes non-resident)

• Name
• Number and Street
• City
• Province
• State
• Country
• Postal/ZIP Code
• Telephone Number and Extension
• Fax Number

5. Consignee Information

• Name
• Number and Street
• City
• Province
• State
• Country
• Postal/ZIP Code

6. Service Provider Information (if applicable)

• Name
• Number and Street
• City
• Province
• State
• Country
• Postal/ZIP Code

Commodity Information

7. Freight Charges of Entire Shipment to Place of Exit, Estimated if Unknown (included in field 16)

8. Currency Used for Declared Value

9. Gross Weight

10. Unit of Measure

11. HS Commodity Code

12. Goods Description

13. Conveyance ID Number

14. Quantity and Unit of Measure

15. Value F.O.B. Place of Exit

16. Origin Province Country

17. Total Value F.O.B. Place of Exit

Other Export Details

18. Mode of Transport from Place of Exit

• Highway
• Rail
• Marine
• Air
• Other (specify)

19. Place of Exit

• Province
• CBSA Export Reporting Office

20. Exporting Carrier

• Carrier Name
• Carrier Code
• Unique Carrier-Assigned Code
• Vessel Name (if applicable)

21(a). CBSA date stamp

yyyy/mm/dd., time- 24hr., export reporting office code

21(b). Goods Inspected by Customs

• Yes
• No

22. Are the Goods Containerized?

• Yes
• No

23. Container Number (if multiple and space is insufficient, attach a sheet and indicate "see attached sheet")

24. Container Type

Customs Details

25. Are the Goods Controlled?

• Yes
• No

26. Export Permit Number(s) (if applicable)

Reason for Export

27. Are the Goods Sold?

• Yes
• No

28. If no, Reason for Export:

Packages

29. Number of Packages

30. Kind of Packages

Other

31. Country of Final Destination

32. Date of Exportation (YYYY-MM-DD)

Certifier Information

33. I hereby certify that the information given above and on the continuation sheet(s), if any, is true and complete.

Name of person responsible for completion

Company name

• Number and Street
• City
• Province
• State
• Country
• Postal/ZIP Code

34. Status

• Exporter
• Other

Area Code and Telephone number

E-mail Address

Fax Number

Signature

Date (YYYY-MM-DD)

Continuation sheet

Copy of

1. Business No. RM

20. Unique Carrier-Assigned Code

11. HS Commodity Code

12. Goods Description

13. Conveyance ID Number

14. Quantity and Unit of Measure

15. Value F.O.B. Place of Exit

16. Origin Province Country

Information from this form will be used for customs control purposes and may be shared with other government departments to enforce Canadian laws. Details are available in the Treasury Board of Canada publication called Info Source. Info Source is available at public libraries, government public reading rooms and on the Internet at: http://inforsource.gc.ca

For a detailed listing of the Canadian Export Classification please visit https://www150.statcan.ac.ca/n1/en/cataloaue/65-209-X

For information on exports, refer to D20-1-1 or contact:
Tel: 1 (800) 461-9999
From outside Canada
Tel: (204) 983-3500 or (506) 636-5064 or
Visit the CBSA Web site at: www.cbsa.gc.ca

Canadian Province Codes

Code - English Description - French Description

AB - Alberta - Alberta
BC - British Columbia - Colombie-Britannique
MB - Manitoba - Manitoba
NB - New Brunswick - Nouveau-Brunswick
NL - Newfoundland and Labrador - Terre-Neuve-et-Labrador
NS - Nova Scotia - Nouvelle-Écosse
NT - Northwest Territories - Territoire du Nord-Ouest
NU - Nunavut - Nunavut
ON - Ontario - Ontario
PE - Prince Edward Island - Île-du-Prince-Édouard
QC - Quebec - Québec
SK - Saskatchewan - Saskatchewan
YT - Yukon Territory - Territoire du Yukon

Country Codes

ID - Country Code - English Description - French Description

Unit of measure codes

Code - English Text - French Text

CTM - Carat - Poids en carat
DZN - Dozen - Douzaine
GRM - Gram - Gramme
GRO - Gross - Brut
KGM - Kilogram - Kilogramme
KNS - Kilogram of Named Substance - Kilogramme de la matière mentionnée
LPA - Litre of Pure Alcohol - Litre d'alcool pur
LTR - Litre - Litre
MIL - Thousand - Mille
MTK - Square Metre - Mètre carré
MTQ - Cubic Metre - Mètre cube
MTR - Metre - Mètre
MWH - Megawatt-Hour (1,000 KW/H) - Megawatt-heure (1 000 KW/H)
NMB - Number - Nombre
PAR - Pair - Paire
TMQ - 1000 Cubic Metre - 1000 mètres cubes
TNE - Metric Tonne - Tonne métrique
TSD - Metric Tonne Air Dry - Tonne metrique séché a l'air
GBQ - Gigabecquerel - Gigabecquerel
MBQ - Megabecquerel - Megabecquerel
NAP - Pack - Paquet
DPR - Dozen Pair - Douzaine de paire
N/A - Not Applicable - Sans objet
SFA - Square Foot of 3/4" - Pied Carré de 3/4"
SFE - Square Foot of 1/8" - Pied Carré de 1/8"
SFF - Square Foot of 5/8" - Pied Carré de 5/8"
SFH - Square Foot of 1/2" - Pied Carré de 1/2"
SFP - Square Foot of 1" - Pied Carré de 1"
SFQ - Square Foot of 1/4" - Pied Carré de 1/4"
SFT - Square Foot of 3/8" - Pied Carré de 3/8"

Completion Instructions

Please type your responses or print them legibly. All applicable fields are mandatory.

Form Type - check the appropriate box either original, amended, void or copy to indicate whether this form is the original document, is being amended and the reason why, has been submitted but is cancelled, or is a copy of the original document. Two copies are required during a System's Outage. For copies, state which copy is represented, e.g., copy 1 of 2. If the document is a copy of an amended document, both the “Amended” and “Copy” boxes are to be checked.

Page number of number - write “Page 1 of 1” if only the first page is submitted. If the first page plus two continuation sheets are submitted, write “Page 1 of 3” on the first page.

Submission Reason - check the appropriate box to identify the contingency event that required the submission of this form either:

• System Outage - a “temporary suspension of operations to the electronic systems"
• TCCU - Ticket Number- The Technical Commercial Client Unit (TCCU) advised you to complete this form, provide the ticket number

Explanation

Field No

1. Enter the 9 digit business number (BN9) designated by the Canada Revenue Agency, plus the 6-character alphanumeric RM program identifier (e.g. RM0001) that notes the business is enrolled in a CBSA program (e.g. Exporter, Importer, Carrier).

Note: Administrative Monetary Penalty System penalties will be assessed against the company whose BN15 appears on the form. The BN15 is made up of the BN9 plus the RM identifier as defined above (e.g. 123456789RM0001).

To register for a business number and/or RM program identifier, please visit the CARM Client Portal. For assistance, please contact the CARM Client Support Help Desk by completing the web form at: https://www.cbsa-asfc.gc.ca/contact/csform-formulairesc-eng.html.

Continuation sheet(s) may be included to provide the information found in the fields 1, 20 and 11 to 16.

2. An exporter is defined as the person or company, including a non-resident exporter, who exports the goods or causes them to be exported. Enter the full name, complete address and contact information of the Canadian or non-resident exporter whose BN appears in field 1. If the BN is that of a customs service provider (CSP), state the name/address of the person or company contracting the CSP.

3. Enter the Exporter Reference Number that will be used to track the shipment, usually an invoice or purchase order number. More than one exporter reference number can be entered in this field.

4. Indicate by marking yes or no whether or not the exporter and the consignee of the goods are related entities.

5. Enter the full name and address of the ultimate consignee of the goods or, if unknown or unavailable, the name and address of the foreign importer.

6. Enter the full name, complete address and contact information of the customs service provider, if applicable. The address entered should be the Satellite Office location.

7. Enter the freight charge from the place of lading to the place of exit from Canada (estimate the amount if unknown). For example, if goods are shipped from Edmonton to Vancouver by rail, to be put on a ship for Japan, show the rail costs only. For shipments leaving Toronto by air, show zero if no charges were incurred in getting the goods to the airport. If the total freight charge is unknown, indicate 3% of the total freight value in this field.

8. Enter the currency used for the declared value.

9. Enter the gross shipping weight, which is the actual weight of the goods plus the packaging, but excludes the weight of re-usable cargo containers.

10. Indicate the unit of measure of the gross shipping weight in field 9.

11. Enter the 8 digit HS Commodity Code that corresponds to the commodity being exported. The list of Canadian HS codes can be found here: https://www.statcan.gc.ca/eng/trade/cec/index. Describe each individual item with a separate classification number on a separate line.

12. Provide a complete description of the commodity being exported with sufficient detail to verify the declared HS code. General terms such as groceries, meats, dry goods, machinery, parts, prints, etc., will not be accepted.

13. If applicable, enter the Conveyance ID Number. If the commodity being exported from Canada is a conveyance, enter the vehicle identification number (VIN), the hull identification number (HIN) or the serial number of the conveyance. Conveyances for export include vehicles, motorcycles, all terrain vehicles, boats, etc. This does not include the identification number of the transport vehicle used to export the conveyance.

14. For each line, state the quantity and related unit of measurement for each commodity as specified by the Canadian export classification requirements, the import customs tariff, or the permit.

15. For each line, enter the value of the commodity. Please note that the value does not include insurance costs, but should include domestic freight charges to the Canadian place of exit. If the goods are shipped at “no charge”, indicate the value the goods would have been sold for under normal conditions.

16. For each line, select the country and province from which the goods were grown, mined or manufactured.

If the goods are not of Canadian origin, select the Canadian province in which the goods were further processed.

If the goods are not of Canadian origin, and were not further processed in Canada, select the Canadian province from which the goods began their export movement (this may be different from the province from which the goods will leave Canada).

17. Enter the total values found in Field 15, including those entered on the continuation sheet(s) (if applicable).

18. Check the box indicating the last mode of transport by which the goods left the Country. For the box “Other” specify the mode, e.g., pipeline. Goods travelling by truck on an air waybill to an U.S. airport for shipment overseas are considered highway exports.

19. Enter the province and CBSA Export Reporting Office that is valid for the selected province.

20. Enter the full name and carrier code of the carrier who will transport the goods from Canada to the final destination.

Enter a unique carrier-assigned code. This code is an alphanumeric sequence that must be 21 characters or less and cannot have been previously used within the calendar year. It does not need to be the Cargo Control Number (CCN) but must enable the carrier or warehouse operator to locate and present the goods to CBSA for examination, if required.

Carriers unable to generate a “unique carrier-assigned code” without the proof-of-report number may instruct exporters to enter an identifier that can be used by carriers and warehouse operators to locate and present the goods to the CBSA for examination at any time prior to the goods leaving Canada. For example, a carrier may ask an exporter to use one of the following identifiers: trailer number, parcel number, container number, railcar number or equipment number.

The exporter would subsequently complete the “unique carrier-assigned code” by adding the date of exit to this identifier. If multiple shipments are associated to the same identifier, the “unique carrier assigned code” would also need to number the shipments related to the identifier to make the code unique.

This guidance can be summarized with the following formula:

Unique carrier-assigned code = [identifier] + [date of exit] + [shipment number]

If the mode of transport is marine, enter the name of the vessel transporting the goods out of Canada.

21. (a) Have the Exporter Contingency Form stamped at a CBSA Export Reporting Office (an inland office or at the place of exit) where the goods are presented. Note: For restricted goods, the Exporter Contingency Form must only be stamped at the CBSA Export Reporting Office specified on the permit or at the CBSA Export Reporting office located nearest to the place of exit of the goods from Canada. The stamp, either a CBSA Port Stamp or Officer Stamp, must be identical on the two copies of the Exporter Contingency Form.

21. (b) If the commodity is inspected by CBSA, the officer will affix his/her stamp in this field and check the: “Yes” box.

22. Indicate by marking yes or no whether or not the goods are containerized.

23. If the goods are containerized, enter the container number(s) separating each one with a comma. If the space allocated in this field is insufficient, attach a document to this form that lists the container information. Then make a note: “See attached sheet” in this field.

24. Enter the appropriate container type.

25. Indicate by marking yes or no whether or not the goods are controlled.

26. State the permit, licence or certificate number for goods and technologies subject to export control separating each one with a comma. This includes goods and technologies covered under General Export Permits (GEP).

27. Indicate by marking yes or no whether or not the goods are sold.

28. If goods are not sold, indicate the reason for export, (e.g., repair and return, lease, transfer of company goods). If the goods have been leased to a person/company in another country, identify the period of the lease or rental agreement.

29. Enter the number of packages.

30. Enter the kind of packages used in the specified shipment (For example, boxes/pallets/skids/crates).

31. Enter the country of final destination. This is the country where the goods being exported are to be consumed, further processed or manufactured.

32. Enter the year, month and day the shipment is physically leaving Canada.

33. Enter the full name, company name, complete address and contact information of the certifier. The certifier is the person who is completing this form and certifying that the information entered is both accurate and complete.

34. Indicate whether the person signing the declaration is the exporter of the goods or another person, i.e. acting on behalf of the exporter such as a customs service provider.