Single Window Initiative – Data Element Rationales
Canadian Food Inspection Agency
All Programs (Animal Health, Feed, Fertilizer Safety, Food, Plant Health, Plants with Novel Traits, and Seed)
| PGA Term | Rationale | Source |
|---|---|---|
| CFIA Account Number | This is an optional field for that can be submitted so the billing of fees relating to the shipment can be charged to the clients CFIA Account Number. | Importer |
| CFIA Payer Name | To validate that the CFIA account number provided is for the intended client (this data must be provided if an account number is provided). | Importer |
| Importer Contact Type | Required in case the importer needs to be contacted regarding the shipment. | Electronic Commerce Client Requirements Document (ECCRD) |
| Importer Phone Number | Primary method of contacting the importer. | Importer |
| Importer Fax Number | Secondary method of contacting the importer. | Importer |
| Importer Email | Another secondary method of contacting the importer. | Importer |
| Customs Broker Contact Type | Required in case the customs broker needs to be contacted regarding the shipment. | ECCRD |
| Customs Broker Phone Number | Primary method of contacting the importers Customs Broker regarding the shipment. | Importer |
| Customs Broker Fax Number | Secondary method of contacting the importers Customs Broker regarding the shipment. | Importer |
| Document Type | The coded identifier of the LPCO (licenses, permits, certificates, other) documents required by AIRS must be provided here. Documents provided at the transaction level must be applicable to all commodities on this declaration. If not applicable to all commodities please provide documents at the commodity level (SG121). |
AIRS |
| Document Reference Number | For every CFIA - LPCO provided at the declaration level, the associated reference number identifying the specific issuance of that document must be provided (e.g., if “Certificate of Analysis” was provided, this field must contain the Certificate of Analysis Number). | Multiple Sources; eg. Permit Number on a Plant Protection Import Permit. |
| Image URN | If a physical document is required as identified by AIRS for this LPCO, this field must contain a fully-qualified Unique Reference Number (URN) from which an image of a licence, permit, certificate or other document can be accessed by qualified CBSA and CFIA employees. | Importer |
| Invoice Delivery Destination | Delivery Destination(s) must be provided if different from the Importer Party Address to confirm delivery to a Canadian address, and must be applicable to all commodities on the invoice. If submitting multiple destinations within a single invoice within the same province. For multiple destinations across multiple provinces, the invoice must be subdivided into multiple invoices, each with a distinct province. | Invoice |
| Invoice Delivery Destination Contact Type | The Delivery Destination Information Contact (IC) (knowledge of the specific shipment must be provided for each Delivery Destination. | Invoice |
| Invoice Delivery Destination Phone Number | A Delivery Destination phone number of the person knowledgeable regarding the specific shipment (transaction) details must be provided for each Delivery Destination. | Invoice |
| Invoice Delivery Destination Fax Number | Either a Delivery Destination fax number or email of the person knowledgeable regarding the specific shipment (transaction) details must be provided for each Delivery Destination. | Invoice |
| Invoice Delivery Destination Email | Either a Delivery Destination fax number or email of the person knowledgeable regarding the specific shipment (transaction) details must be provided for each Delivery Destination. | Invoice |
| CFIA Country of Origin | Used to identify the commodity and import requirements, when different from Country of Origin. | Multiple Sources; eg. Importer, Vendor, Exporter, Producer, Manufacturer, Veterinarian, Invoice. |
| CFIA State of Origin | Used to identify the commodity and import requirements, when different from State of Origin. | Multiple Sources; eg. Importer, Vendor, Exporter, Producer, Manufacturer, Veterinarian, Invoice. |
| AIRS Extension Code | Used to identify the commodity and import requirements. | AIRS |
| AIRS End Use | Used to identify the commodity and import requirements. | AIRS |
| AIRS Miscellaneous | Used to identify the commodity and import requirements. | AIRS |
| AIRS Registration Type | If required by AIRS, the AIRS Registration Type must be provided in this field exactly as defined in AIRS or it will not pass CFIA validation. | AIRS |
| AIRS Registration Number | For every Registration Type provided, the associated “Registration Number” must be provided (e.g., if “Colour of Trailer” was provided, this field must contain the colour of the trailer i.e. Blue). | Importer |
| Commodity Unit Count | Used by CFIA to assess risk and validate applicable import requirements. | Multiple Sources; eg. Importer, Vendor, Exporter, Veterinarian, Invoice. |
| CFIA Country of Origin | Used to identify the commodity and import requirements, when different from Commodity Country of Origin. | Importer |
| CFIA State of Origin | Used to identify the commodity and import requirements, when different from Commodity State of Origin. | Importer |
| Commodity Delivery Destination Name and Address | Name and location of where the commodity will be delivered and available for inspection. | Importer |
| Commodity Delivery Destination Contact Type | Required in case the delivery party needs to be contacted regarding the shipment. | ECCRD |
| Commodity Delivery Destination Phone Number | Primary method to contact someone who is knowledgeable about the shipment. | Importer |
| Commodity Delivery Destination Fax Number | Secondary method to contact someone who is knowledgeable about the shipment. | Importer |
| Commodity Delivery Destination Email | Another secondary method to contact someone who is knowledgeable about the shipment. | Importer |
| Document Type | The coded identifier of the LPCO documents required by AIRS must be provided here. | AIRS |
| Document Reference Number | For every CFIA - LPCO provided at the declaration level, the associated reference number identifying the specific issuance of that document must be provided (e.g., if “Certificate of Analysis” was provided, this field must contain the Certificate of Analysis Number). | Multiple Sources; eg. Permit Number on a Plant Protection Import Permit. |
| Document Location | If a physical document required is identified by AIRS for this LPCO, this field must contain a fully-qualified Unique Reference Number (URN) from which an image of a licence, permit, certificate or other document can be accessed by qualified CBSA and CFIA employees. | Importer |
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