Single Window Initiative – Data Element Rationales
Health Canada

Consumer Product Safety

PGA Term Rationale Source
Importer's Contact Email This field is optional and may assist HC in making a release decision. Importer
Importer Contact Name This field is optional and may assist HC in making a release decision. Importer
Importer Contact Telephone Number This field is optional and may assist HC in making a release decision. Importer
Importer Contact Email Address This field is optional and may assist HC in making a release decision. Importer
LPCO Type / Authorization Type This field is optional and may assist HC in making a release decision. Invoice / Importer
LPCO Number This field is optional and may assist HC in making a release decision. Invoice / Importer
File This field is optional and may assist HC in making a release decision. Image of document
Manufacturer Name and Address This field is optional and may assist HC in making a release decision. Manufacturer
Manufacturer Contact Name This field is optional and may assist HC in making a release decision. Manufacturer
Manufacturer Contact Telephone Number This field is optional and may assist HC in making a release decision. Manufacturer
Manufacturer Contact Email Address This field is optional and may assist HC in making a release decision. Manufacturer
GTIN Number This field is optional and may assist HC in making a release decision.  not available
Brand Name This field is optional and may assist HC in making a release decision. Invoice / Product
Product Name This field is optional and may assist HC in making a release decision. Invoice / Product
Manufacture Date This field is optional and may assist HC in making a release decision. Product
Intended Use Data required before decision can be made. It is used to determine if product meets the definition of Consumer Product or Cosmetic under the CCPSA or the FDA, respectively. Product / Importer / Invoice
Commodity Type Data required before decision can be made. It is used to determine if product meets the definition of Consumer Product or Cosmetic under the CCPSA or the FDA, respectively. Product / Importer / Invoice
Batch/Lot Number This field is optional and may assist HC in making a release decision. Product
Unit Size and Unit of Measure This field is optional and may assist HC in making a release decision. Product

Human Drugs

PGA Term Rationale Source
Importer Contact Name PGAs to contact the importer for IID clarification. Importer
Importer Contact Telephone Number PGAs to contact the importer for IID clarification. Importer
Importer Contact Email Address PGAs to contact the importer for IID clarification. Importer
LPCO Type / Authorization Type Importer must ensure that the product meets the appropriate licensing type to be imported. Importer
LPCO Number Importer must ensure that the product has a valid licensing number demonstrating its authorization for sale/use in Canada as applicable (DIN, No Objection Letter, etc.). Importer
File Optional but allows for clearer identification of the product and may ease need for referral. Importer
GTIN Number Optional but allows for clearer identification of the product and may ease need for referral. Importer
Brand Name Brand name is required to be on the product label. Importer or Exporter or Manufacturer
Intended Use The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. Importer or Broker
Commodity Type The Canadian Product Category, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number required. Importer or Broker
Manufacture Date Manufacture date is required to be on the product label. This information will allow for timely recall postings for goods imported into Canada. Manufacturer or Importer
Batch/Lot Number Batch/Lot number is required to be on the product label. This information will allow for timely recall postings by having knowledge of the batches/lots imported into Canada. Manufacturer or Importer

Natural Health Products

PGA Term Rationale Source
Importer Contact Name PGAs to contact the importer for IID clarification. Importer
Importer Contact Telephone Number PGAs to contact the importer for IID clarification. Importer
Importer Contact Email Address PGAs to contact the importer for IID clarification. Importer
LPCO Type / Authorization Type Importer must ensure that the product meets the appropriate licensing type to be imported. Importer
LPCO Number Importer must ensure that the product has a valid licensing number demonstrating its authorization for sale/use in Canada as applicable (DIN, No Objection Letter, etc.). Importer
File Optional but allows for clearer identification of the product and may ease need for referral. Importer
GTIN Number Optional but allows for clearer identification of the product and may ease need for referral. Importer
Intended Use The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. Importer or Broker
Commodity Type The Commodity type, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. Importer or Broker
Brand Name Brand name is required to be on the product label. Importer or Manufacturer
Manufacture Date Manufacture date is required to be on the product label. This information will allow for timely recall of goods imported into Canada. Importer or Manufacturer
Batch/Lot Number Batch/Lot number is required to be on the product label. This information will allow for timely recall postings by having knowledge of the batches/lots imported into Canada. Importer or Manufacturer

Office of Controlled Substances

PGA Term Rationale Source
Importer Contact Name PGAs to contact the importer for IID clarification. Importer
Importer Contact Telephone Number PGAs to contact the importer for IID clarification. Importer
Importer Contact Email Address PGAs to contact the importer for IID clarification. Importer
LPCO Type / Authorization Type Importer must ensure that the product meets the appropriate licensing type to be imported. Importer
LPCO Number Importer must ensure that the product has a valid licensing number demonstrating its authorization for sale/use in Canada as applicable (DIN, No Objection Letter, etc.). Importer
File Optional but allows for clearer identification of the product and may ease need for referral. Importer
Intended Use The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. Importer or Broker
Brand Name Enables OCS to accurately identify products in order to validate permit status and make a decision on goods admissibility. Importer or Manufacturer or Exporter
Batch/Lot Number Batch/lot number is required to be on the product label. This information will allow for timely recall postings by having knowledge of the batches/lots imported into Canada. Importer or Manufacturer
Product Category The Canadian Product Category, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number required. Importer or Manufacturer
Producer/Manufacturer Name and Address Producer/Manufacturer Name and Address required as it will improve communication in case of a referral. Importer or Manufacturer
Active Ingredient PGA needs to be informed of the ingredient being imported. Importer or Manufacturer or Exporter
Ingredient Quantity Conditional. Details regarding the chemical identity of the ingredient are required. Importer or Manufacturer or Exporter
Ingredient Quality Conditional. This field is need only if the concentration is less than 100% Importer or Manufacturer or Exporter

Veterinary Drugs

PGA Term Rationale Source
Importer Contact Name PGAs to contact the importer for IID clarification. Importer
Importer Contact Telephone Number PGAs to contact the importer for IID clarification. Importer
Importer Contact Email Address PGAs to contact the importer for IID clarification. Importer
LPCO Type / Authorization Type Importer must ensure that the product meets the appropriate licensing type to be imported. Importer
LPCO Number Importer must ensure that the product has a valid licensing number demonstrating its authorization for sale/use in Canada as applicable (DIN, No Objection Letter, etc.). Importer
File Optional but allows for clearer identification of the product and may ease need for referral. Importer
GTIN Number Optional but allows for clearer identification of the product and may ease need for referral. Importer
Intended Use The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. Importer or Broker
Brand Name Brand name is required to be on the product label. Manufacturer or Importer
Batch/Lot Number Batch/lot number is required to be on the product label. This information will allow for timely recall postings by having knowledge of the batches/lots imported into Canada. Manufacturer or Importer
Commodity Type The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. Importer or Broker
Manufacture Date Manufacture date is required to be on the product label. This information will allow for timely recall of goods imported into Canada. Manufacturer or Importer

Radiation Emitting Devices

PGA Term Rationale Source
Importer Contact Name PGAs to contact the importer for IID clarification. Importer
Importer Contact Telephone Number PGAs to contact the importer for IID clarification. Importer
Importer Contact Email Address PGAs to contact the importer for IID clarification. Importer
LPCO Type Optional – Importer must ensure that the product meets the appropriate licensing type to be imported. Importer, Invoice
LPCO Number Optional – Importer must ensure that the product meets the appropriate licensing type to be imported. Importer, Invoice
File Optional – An image of the product label may facilitate communication in the event of a referral. Importer
FDA Product Code Optional Importer
Model Designation Necessary for identifying radiation emitting device class or product. Seller, Invoice
Commodity Type The Canadian Product Category, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number required. Importer

Blood and Blood Components

PGA Term Rationale Source
Importer Contact Name PGAs to contact the importer for IID clarification. Importer
Importer Contact Telephone Number PGAs to contact the importer for IID clarification. Importer
Importer Contact Email Address PGAs to contact the importer for IID clarification. Importer
LPCO Type / Authorization Type Importer must ensure that the product meets the appropriate licensing type to be imported. Importer
LPCO Number Importer must ensure that the product has a valid licensing number demonstrating its authorization for sale/use in Canada as applicable (DIN, No Objection Letter, etc.). Importer
File Optional but allows for clearer identification of the product and may ease need for referral. Importer
GTIN Number Optional but allows for clearer identification of the product and may ease need for referral. Importer
Intended Use The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. Importer or Broker
Commodity Type The Commodity type, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. Importer or Broker
Expiry Date ID's any concern with its use Importer or Exporter or Manufacturer

Cells, Tissues and Organs

PGA Term Rationale Source
Importer Contact Name PGAs to contact the importer for IID clarification. Importer
Importer Contact Telephone Number PGAs to contact the importer for IID clarification. Importer
Importer Contact Email Address PGAs to contact the importer for IID clarification. Importer
LPCO Type / Authorization Type Importer must ensure that the product meets the appropriate licensing type to be imported. Importer
LPCO Number Importer must ensure that the product has a valid licensing number demonstrating its authorization for sale/use in Canada as applicable (DIN, No Objection Letter, etc.). Importer
File Optional but allows for clearer identification of the product and may ease need for referral. Importer
Exception Process Importer to indicate exception from the licensing requirements if applicable. For example, importers of medical devices do not require a Medical Device Drug Establishment if they are retailers, clinics, etc. In addition, lymphophematopoietic cells and organs do not need to be processed by a registered establishment. Importer
GTIN Number Optional but allows for clearer identification of the product and may ease need for referral. Importer
Intended Use The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. Importer or Broker
Commodity Type The Commodity type, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. Importer or Broker
Expiry Date ID's any concern with its use Manufacturer or Importer

Active Pharmaceutical Ingredients

PGA Term Rationale Source
Importer Contact Name PGAs to contact the importer for IID clarification. Importer
Importer Contact Telephone Number PGAs to contact the importer for IID clarification. Importer
Importer Contact Email Address PGAs to contact the importer for IID clarification. Importer
LPCO Type / Authorization Type Importer must ensure that the product meets the appropriate licensing type to be imported. Importer
LPCO Number Importer must ensure that the product has a valid licensing number demonstrating its authorization for sale/use in Canada as applicable (DIN, No Objection Letter, etc.). Importer
Intended Use The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. Importer or Broker
GTIN Number Optional for Health Product Border Compliance Program. Importer
Manufacture Date Manufacture date is needed to make the pre-border admissibility determinations given that inspectors cannot visually inspect the product label in SWI. Manufacturer or Importer
Commodity Type The Canadian Product Category, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number required. Importer or Broker
Brand Name Brand name is requested so that the inspectors can perform compliance verification prior to the shipment's arrival. This results in an expedited admissibility determination. Importer or Exporter or Manufacturer
Batch/Lot Number Batch/Lot number is needed to make the pre-border admissibility determinations given that inspectors cannot visually inspect the product label in SWI. Manufacturer or Importer
Ingredients PGA needs to be informed of the ingredient being imported. Importer or Exporter or Manufacturer
Ingredient Quantity Ingredient Quantity is needed to make the pre-border admissibility determinations given that inspectors cannot visually inspect the product label in SWI. Importer or Exporter or Manufacturer
Ingredient Quality Ingredient Quality is needed to make the pre-border admissibility determinations given that inspectors cannot visually inspect the product label in SWI. Importer or Exporter or Manufacturer

Donor Semen

PGA Term Rationale Source
Importer Contact Name PGAs to contact the importer for IID clarification. Importer
Importer Contact Telephone Number PGAs to contact the importer for IID clarification. Importer
Importer Contact Email Address PGAs to contact the importer for IID clarification. Importer
LPCO Type / Authorization Type Importer must ensure that the product meets the appropriate licensing type to be imported. Importer
LPCO Number For each document provided at the declaration level, the associated reference number related to that document must be provided. Importer
File Optional but allows for clearer identification of the product and may ease need for referral. Importer
Commodity Type The Commodity type, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. Importer or Broker
Intended Use The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. Importer or Broker
Processor Declaration Required labelling requirement. Importer or Broker

Medical Devices

PGA Term Rationale Source
Importer Contact Name PGAs to contact the importer for IID clarification. Importer
Importer Contact Telephone Number PGAs to contact the importer for IID clarification. Importer
Importer Contact Email Address PGAs to contact the importer for IID clarification. Importer
LPCO Type / Authorization Type Importer must ensure that the product meets the appropriate licensing type to be imported. Importer
LPCO Number Importer must ensure that the product has a valid licensing number demonstrating its authorization for sale/use in Canada as applicable (DIN, No Objection Letter, etc.). Importer
File Optional but allows for clearer identification of the product and may ease need for referral. Importer
Exception Process Importer to indicate exception from the licensing requirements if applicable. For example, importers of medical devices do not require a Medical Device Drug Establishment if they are retailers, clinics, etc. In addition, lymphophematopoietic cells and organs do not need to be processed by a registered establishment. Importer or Manufacturer
GTIN Number Optional but allows for clearer identification of the product and may ease need for referral. Importer
Unique Device Identifier (UDI) Number Optional but allows for clearer identification of the product and may ease need for referral. Importer or Manufacturer
Commodity Type The Canadian Product Category, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number required. Importer or Broker
Manufacture Date Manufacture date is required to be on the product label. This information will allow for timely recall postings for goods imported into Canada. Manufacturer or Importer
Brand Name Brand name is required to be on the product label. Manufacturer or Importer
Model Number Optional but allows for clearer identification of the product and may ease need for referral. Manufacturer or Importer
Batch/Lot Number Batch/Lot number is required to be on the product label. This information will allow for timely recall postings by having knowledge of the batches/lots imported into Canada. Manufacturer or Importer
Intended Use The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. Importer or Broker

Pesticides

PGA Term Rationale Source
Importer Contact Name Required to be able to contact the importer in the event additional information is needed to make admissibility decision. Importer
Importer Contact Telephone Number Used to contact the importer in the event additional information is needed to make admissibility decision. Importer
Importer Contact Email Address Used to contact the importer in the event additional information is needed to make admissibility decision. Importer
LPCO Type / Authorization Type The LPCO Type / Authorization Type identifies the type of LPCO number submitted, allowing for more efficient verification. Importer, Invoice
LPCO Number Used to verify registration or authorization status to ensure that the goods are admissible to Canada and to make an admissibility decision. Importer, Invoice
File Optional – Used, in conjunction with other data collected, to ensure that the goods are admissible to Canada and to make an admissibility decision. Importer
Exception Process Required if products are regulated but exempted from registration (Scheduled or Exempted products). Importer
Manufacturer Contact Name Required to be able to contact the manufacturer in the event additional information is needed to make admissibility decision. Invoice, Seller, Importer
Manufacturer Contact Telephone Number Required to be able to contact the manufacturer in the event additional information is needed to make admissibility decision. Invoice, Seller, Importer
Manufacturer Contact Email Required to be able to contact the manufacturer in the event additional information is needed to make admissibility decision. Invoice, Seller, Importer
Product Name Used, in conjunction with other data collected, to ensure that the goods are admissible to Canada and to make an admissibility decision. Invoice
Brand Name Optional – Used, in conjunction with other data collected, to ensure that the goods are admissible to Canada and to make an admissibility decision. Invoice
Manufacture Date Optional – This information will allow for timely recall of goods imported into Canada. Seller, Invoice
Batch/Lot Number Optional – This information will allow for timely recall postings by having knowledge of the batches/lots imported into Canada. Seller, Invoice
Intended Use The Intended Use, declared by the broker/importer, will impact the LPCO Type and LPCO Reference Number. Importer
CAS Number Optional – Used, in conjunction with other data collected, to ensure that the goods are admissible to Canada and to make an admissibility decision. Invoice, Importer
UNDG Optional – Used, in conjunction with other data collected, to ensure that the goods are admissible to Canada and to make an admissibility decision. Invoice, Importer
Commodity Type Required to identify the responsible PGA that regulates the commodity being imported. Enables identification of goods regulated by HC. Importer
Manufacturer Name and Address Required to be able to contact the manufacturer in the event additional information is needed to make admissibility decision. Importer, Invoice
Manufacturer Contact Telephone Number Required to be able to contact the manufacturer in the event additional information is needed to make admissibility decision Importer
Manufacturer Contact Email Address Required to be able to contact the manufacturer in the event additional information is needed to make admissibility decision Importer
Active Ingredient Used, in conjunction with other data collected, to ensure that the goods are admissible to Canada and to make an admissibility decision. Importer, Invoice
Ingredient Quantity Used, in conjunction with other data collected, to ensure that the goods are admissible to Canada and to make an admissibility decision. Importer, Invoice
Ingredient Quality Used, in conjunction with other data collected, to ensure that the goods are admissible to Canada and to make an admissibility decision. Importer, Invoice
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