BSF900: Agreement to maintain records elsewhere than the place of business in Canada

Protected A when completed

The Canada Border Services Agency (CBSA) may authorize importers to maintain records, relating to the imported goods, in Canada, United States of America or Mexico. Keeping records at a place other than the place of a business is a privilege granted by the CBSA to an importer. In the event of non-compliance this will lead to its cancellation and may also result in the imposition of corrective/punitive measures.

The purpose of this form is to record and set out the agreement made between the importer and the CBSA concerning the availability of records relating to the imported goods for verification purposes.

• An Agreement to Maintain Records Elsewhere than the Place of Business in Canada has to be completed and submitted through the CBSA Assessment and Revenue Management (CARM) Portal, which can be accessed through the following hyperlink: CARM Client Portal - CARM (canada.ca). All relevant supporting documentation (corporate registry, current proof of good standing, etc.) must also be uploaded through the Portal. Find out about CARM
• If records are in the custody of a third party, that third party has to provide a signed document attesting to their agreement to maintain custody of the records and to make them available on request. Please attach a copy of the document with the BSF900
• Questions regarding this form can be addressed to cm-go@cbsa-asfc.gc.ca in English and to QUE-go-cm-QUE@CBSA-ASFC.GC.CA in French
• An incomplete and/or incorrect application will be denied and returned for proper completion. Please check the CARM Client Portal for notifications regarding the status of your case.
• If you do not have a RM (import) account or need a new RM account, you may obtain one by enrolling in the importer program in CARM - refer to the user guide Enroll in the Importer Program
• If you have a RM account, please ensure your business information is updated
  • If related to the Business Number (BN9), the update is done with the Canada Revenue Agency (CRA)
  • If related to the RM account information, the update is done within the CARM Client Portal - CARM (canada.ca) including adding a records' address refer to the user guide Update your CBSA information
• A copy of this Agreement must be held for your records. As a reminder, the CARM Client Portal is not to be used as a records keeping tool.
• Please note that this agreement is for the maintenance of the importer’s records. The importer and business number on this form cannot be that of the freight forwarder, logistics company, carrier, or third party service provider involved only in the transportation of the shipment.

For more information regarding the maintenance of records, please refer to Memorandum D17-1-21 and the Imported Goods Records Regulations (SOR/86-1011) at:

• https://www.cbsa-asfc.gc.ca/publications/dm-md/d17/d17-1-21-eng.html
• http://laws-lois.justice.gc.ca/eng/regulations/SOR-86-1011/page-1.html

I/We, Legal Company Name / RM Program Account Name

undertake that our records will be made available in Canada upon request, at a location to be determined by the Canada Border Services Agency (CBSA) and the importer, or that we will bear the full costs and expenses of one or more officers from the CBSA travelling to our facility if our records are kept outside of Canada.

Corporate Street Address
City
State / Province
Postal / Zip Code
Country
Telephone

Place of Business Street Address (if different from corporate address)
City
State / Province
Postal / Zip Code
Country
Telephone

Business Mailing Address (if different from place of business address above)
City
State / Province
Postal / Zip Code
Country
Telephone

Location where records will be maintained if different form place of business address (records must be maintained in Canada, USA or Mexico):

Records – Company/ Third Party's name and Street Address
City
State / Province
Postal / Zip Code
Country
Telephone
Records keeper contact person
Records keeper e-mail address

Records – Company/ Third Party's name and Mailing Address (if different from corporate address)
City
State / Province
Postal / Zip Code
Country
Telephone

• Check box if a signed agreement by Third Party is attached with Form BSF900

Server – Address of the server’s location* (if at a different location than the records’ address)
City
State / Province
Postal / Zip Code
Country
Telephone

Service provider name and physical address
City
State / Province
Postal / Zip Code
Country
Telephone

*Add the company name hosting the server if the space is rented from a third party.

• Check box if additional locations are listed in an attached document.

Canada Revenue Agency Business Number:
RM

If applicable, provide the name of the customs brokerage presenting this form and the agent’s name and contact information.
Customs Brokerage Company Name
Agent’s Name
Business Street Address
City
State / Province
Postal / Zip Code
Country
Telephone
Email address

For Non-Resident Importers only, the following must also be provided:

• A copy of corporate registry and proof of updated status for current year (paid annual registration fees, etc.)
• Website link to above corporate registry:
• Corporate website address:
• Corporate activity and main imports to Canada:

I/We* have read, understood, and agree with the foregoing and will advise the CBSA of any changes to the information provided in this Agreement.

1. Authorized Officer (*Two signatures are required. If there is only one signing officer, a corporate seal must be imprinted on this form or please indicate “sole signing officer” under the signature)
   Full Name (please print)
   Signature
   Title
   Date (yyyy-mm-dd)
   Authorized Officer’s E-mail Address
2. Authorized Officer
   Full Name (please print)
   Signature
   Title
   Date (yyyy-mm-dd)
   Authorized Officer’s E-mail Address:

Date modified:

2025-01-13